Rules and Regulation
TERMINATION : The governing body of the Society may terminate any member from the Society on the following grounds:
a) On his/her death.
b) If the member fails to pay the timely subscription continuously for three years from the due date of paying the subscription.
c) If the member works against the aims and objects of the Society.
d) If the member tenders his / her resignation.
e) By no confidence motion by 2/3rd majority of votes in the governing body meeting.
The reasons of termination shall be communicated to the concerned member. Every such expelled member shall have a right to appeal before the general body which may or may not be accepted and the General Body will take the decision within three months.
APPEALS : All the appeals shall be preferred to the general body of the Society, the decision of the general body shall be final. The reason for decision shall be communicated to the member concerned. This clause will be applicable to the termination clauses.
RE-ADMISSION: In case of member expelled by the General Body the same person can be readmitted subject to the satisfaction of the governing body. The decision of the general body shall be final. This clause will be applicable for termination clauses.
RIGHTS & PREVILEGE OF A MEMBER: Every member will have right to participate in the general body meeting and will also be entitled to inspect the record of the society with prior approval of governing body. Besides this, he / she will have also right to vote in the meetings of the Society. Every member will be entitled to participate in the meetings, functions and get-togethers and programmes of the Society. He/she has right to contribute in social projects undertaken by the association and also to raise voice or give suggestion in different issues of the association as well as the society in the forum of the association.
GENERAL BODY: There shall be a general body of this society consisting of all the members. The meetings of the general body shall be held every year within 2/5Th quorum. No quorum shall be required in the adjourned meeting. An emergent meeting of the general body may also be summoned on the written request of 3/5 members with ten days of general body shall be thirty days. The following business shall be transacted in these meetings:
a) To prepare annual programmes and policies.
b) To discuss and to decide all such other matters and issues which are directly or indirectly related to the affairs of the society.
c) To pass annual budget of the Society.
d) To appoint a qualified auditor who will annually audit the accounts of the Society’s funds.
e) To consider any business brought forward by the governing body.
GOVERNING BODY : There shall be a governing body of the Society to look after and to manage the day-to-day affairs of the Society. It shall consist of minimum 7 and maximum 25 members including the officer bearers. The meetings of the governing body shall be held every 6 months with 2/5th quorum. No quorum is required in adjourned meeting. An emergent meeting of the governing body may also be summoned on the written request of 3/5 members by a 5 days notice of the meeting. The following business shall be transacted in these meetings.
a) To take the necessary steps for the implementation of all the programmes and policies drawn by the general body. To pass the necessary expenditure to meet the day-to-day requirements of the Society.
b) To take decisions on applications for membership.
c) To appoint committee for disposal of any business of the Society or for advice in any matter pertaining to the Society.
d) To arrange finance, if required from other banks, institutions or individuals on reasonable terms and conditions and the governing body as a whole is liable for its return.
e) To appoint, terminate and fix duties of any staff.
f) To receive, to have custody or and to expand the funds of the Society and to manage the properties of the Society.
g) To sue and defend all legal proceedings on behalf of the society.
h) To take all such other legal steps which may appear beneficial for he smooth and better management of society.
The following is the present structure of governing body:
a) President : One
b) Executive President: One
c) Vice-President : Minimum One and Maximum Two
d) General Secretary : one
e) Joint General Secretaries: Two
f) Chapter Secretary : One each per Chapter
g) Treasurer : One
h) Assistant Treasurer : One
i) Executive Members : Minimum One and Maximum Three
QUORUM: The quorum for both General Body and Governing Body shall be 2/5th present and voting.
OFFICE BEARERES & THEIR DUTIES : The details are mentioned in Elected Representative Section.
FINANCIAL YEAR : The financial year of the Society shall be from 1st April to 31st March every year.
SOURCES OF INCOME AND UTILIZATION: Subscriptions, donations, grants in aid and gifts from the members and general public / any other institutions, corporate bodies, Non Government Organisations( NGO),Non Profit Organisations( NPO), Government. etc. shall be source of income of the society. All the income of the society shall be solely utilized towards the aims and objects of the Society and no part of it shall be distributed among the members of the Association by way of profit or dividend or otherwise.
14(A) INVESTMENT OF THE FUNDS: “All the investment of the Funds of the Association shall be in accordance with the provision of Section 13(1) (d) read with Section 11(5) of the Income Tax, Act-1961.”
14(B). BENEFITS OF THE ASSOCIATION: The benefits of the Association are open to all irrespective of caste, Community, religion etc.
14. (C) JURISDICTION OF THE ACTIVITIES OF ASSOCIATION:
No activities of the Association shall be carried out anywhere outside India.
BANK ACCOUNT OPERATION: The funds of the Society shall be kept in a schedule bank. The bank account of the society shall be operated by the Treasurer and any one of the President or General Secretary.
AUDIT :The accounts of the Society shall be audited by the qualified auditor every year.
ELECTION : The Governing Body of the Society shall be elected for a term of 2 years in the General Body meeting. The raising hands shall be mode of election. The newly elected Governing Body list should be attested by three out going officer bears and it will be filled with Register Society.
LEGAL PROCEEDINGS (Section 6 of the Art.): The Secretary may sue or be sued in the same of President/General Secretary as per provisions laid down under Sectin-6 of the Societies Registration Act, 1860.
AMENDMENT (SECTION 12 & 12 A OF THE SOCIETIES REGISTRATION ACT. 1860): Any amendment in the memorandum or rules will be carried out in accordance with procedure laid down by General Body as per provision of the Societies Regulation Act, 1860, and shall not be carried out without prior approval of the Commissioner of Income Tax / Competent authority under the I.T. Act.
DISSOLUTION AND ADJUSTMENT OF AFFAIRS: If the Association needs to be dissolved, it shall be dissolved as per provisions laid down under section-13 * and 14 * of the Societies Registration Act, 1860. In the event of dissolution of the Association the funds and assets remaining after the discharge of its liabilities shall be transferred to another Association/Trust/ Society/ Institution having Similar objects and registered Under Section 12 A and /or Under Section 80G of the I.T. Act, 1961”.
APPLICATION OF THE ACT : All the provisions under the section of the Societies Registration Act, 1860 shall apply to this Society.
ESSENTIAL CERTIFICATE : “Certified that this is the correct copy of Rules and Regulation of the Society”
Copyright Reserved Santal Engineers Welfare Association N3/325, I.R.C. Village, Nayapalli, Bhubaneswar-751015