NAME OF THE SOCIETY: The name of the
Society shall be SANTAL ENGINEERS' WELFARE ASSOCIATION. The
title of the Society, the "Santal Engineers Welfare Association",
shall be irrevocable.
MEMBERSHIP: The membership of the
Society is open to any personwho has attained the age of majority,
possess minimum one engineering degree i.e., BE / B.Tech./ BSc.(Engg.)
or equivalent & students pursuing for higher education than above,
and has interest in the development of the Society and abide by the
terms and conditions of the Society. The governing body of the
Society has the right to appoint any distinguished / eminent person
as Patron of Society.
SUBSCRIPTION: The rate of subscription
for all the members shall be Rs.1000/- per year and admission fee
Rs.100/-(Subject to change from time to time). There is no fee
for student members.
REFUSAL: The governing body of the
Society may refuse any person for the membership, provided
reason for refusal shall be communicated to the person concerned in
writing with reason.
TERMINATION : The
governing body of the Society may terminate any member from the
Society on the following grounds:
On his/her death.
If the member fails to
pay the timely subscription continuously for three years from the
due date of paying the subscription.
If the member works
against the aims and objects of the Society.
If the member tenders
his / her resignation.
By no confidence motion
by 2/3rd majority of votes in the governing body meeting.
reasons of termination shall be communicated to the concerned
member. Every such expelled member shall have a right to appeal
before the general body which may or may not be accepted and the
General Body will take the decision within three months.
APPEALS : All the
appeals shall be preferred to the general body of the Society, the
decision of the general body shall be final. The reason for decision
shall be communicated to the member concerned. This clause will be
applicable to the termination clauses.
case of member expelled by the General Body the same person can be
readmitted subject to the satisfaction of the governing body. The
decision of the general body shall be final. This clause will be
applicable for termination clauses.
& PREVILEGE OF A MEMBER: Every member will have right to
participate in the general body meeting and will also be entitled to
inspect the record of the society with prior approval of governing
body. Besides this, he / she will have also right to vote in the
meetings of the Society. Every member will be entitled to
participate in the meetings, functions and get-togethers and
programmes of the Society. He/she has right to contribute in social
projects undertaken by the association and also to raise voice or
give suggestion in different issues of the association as well as
the society in the forum of the association.
BODY: There shall be
a general body of this society consisting of all the members. The
meetings of the general body shall be held every year within 2/5Th
quorum. No quorum shall be required in the adjourned meeting. An
emergent meeting of the general body may also be summoned on the
written request of 3/5 members with ten days of general body shall
be thirty days. The following business shall be transacted in these
To prepare annual
programmes and policies.
To discuss and to decide
all such other matters and issues which are directly or indirectly
related to the affairs of the society.
To pass annual budget of
To appoint a qualified
auditor who will annually audit the accounts of the Society's funds.
`To consider any business
brought forward by the governing body.
GOVERNING BODY :
There shall be a governing body of the Society to look after and to
manage the day-to-day affairs of the Society. It shall consist of
minimum 7 and maximum 25 members including the officer bearers. The
meetings of the governing body shall be held every 6 months with 2/5th
quorum. No quorum is required in adjourned meeting. An emergent
meeting of the governing body may also be summoned on the written
request of 3/5 members by a 5 days notice of the meeting. The
following business shall be transacted in these meetings.
To take the necessary
steps for the implementation of all the programmes and policies
drawn by the general body. To pass the necessary expenditure to meet
the day-to-day requirements of the Society.
To take decisions on
applications for membership.
To appoint committee for
disposal of any business of the Society or for advice in any matter
pertaining to the Society.
To arrange finance, if
required from other banks, institutions or individuals on reasonable
terms and conditions and the governing body as a whole is liable for
To appoint, terminate
and fix duties of any staff.
To receive, to have
custody or and to expand the funds of the Society and to manage the
properties of the Society.
To sue and defend all
legal proceedings on behalf of the society.
To take all such other
legal steps which may appear beneficial for he smooth and better
management of society.
following is the present structure of governing body:
President : One
Executive President: One
Vice-President : Minimum
One and Maximum Two
General Secretary : one
Chapter Secretary :
One each per Chapter
Treasurer : One
Assistant Treasurer :
Executive Members :
Minimum One and Maximum Three
The quorum for both General Body and Governing Body shall be 2/5th
present and voting.
BEARERES & THEIR DUTIES : The details are mentioned in
FINANCIAL YEAR : The
financial year of the Society shall be from 1st April to
31st March every year.
SOURCES OF INCOME AND
Subscriptions, donations, grants in aid and gifts from the members
and general public / any other institutions, corporate bodies,
Non Government Organisations( NGO),Non Profit Organisations( NPO),
Government. etc. shall be source of income of the
society. All the income of the society shall be solely
utilized towards the aims and objects of the Society and
no part of it shall be distributed among the members of the
Association by way of profit or dividend or otherwise.
14(A) INVESTMENT OF THE
FUNDS: All the investment of the Funds of the Association shall
be in accordance with the provision of Section 13(1) (d) read with
Section 11(5) of the Income Tax, Act-1961.
14(B). BENEFITS OF THE
ASSOCIATION: The benefits of the Association are open to all
irrespective of caste, Community, religion etc.
14. (C) JURISDICTION OF THE
ACTIVITIES OF ASSOCIATION:
No activities of the
Association shall be carried out anywhere outside India.
BANK ACCOUNT OPERATION:
The funds of the Society
shall be kept in a schedule bank. The bank account of the society
shall be operated by the Treasurer and any one of the President or
:The accounts of the
Society shall be audited by the qualified auditor every year.
: The Governing Body
of the Society shall be elected for a term of 2 years in the General
Body meeting. The raising hands shall be mode of election. The newly
elected Governing Body list should be attested by three out going
officer bears and it will be filled with Register Society.
LEGAL PROCEEDINGS (Section 6 of
the Art.): The
Secretary may sue or be sued in the same of President/General
Secretary as per provisions laid down under Sectin-6 of the
Societies Registration Act, 1860.
AMENDMENT (SECTION 12 & 12 A
OF THE SOCIETIES REGISTRATION ACT. 1860): Any amendment in the
memorandum or rules will be carried out in accordance with procedure
laid down by General Body as per provision of the Societies
Regulation Act, 1860, and shall not be carried out without
prior approval of the Commissioner of Income Tax / Competent
authority under the I.T. Act.
DISSOLUTION AND ADJUSTMENT
OF AFFAIRS: If the Association needs to be dissolved, it shall
be dissolved as per provisions laid down under section-13 * and 14 *
of the Societies Registration Act, 1860. In the event of
dissolution of the Association the funds and assets remaining after
the discharge of its liabilities shall be transferred to another
Association/Trust/ Society/ Institution having Similar objects and
registered Under Section 12 A and /or Under Section 80G of the I.T.
APPLICATION OF THE ACT :
All the provisions under
the section of the Societies Registration Act, 1860 shall apply to
ESSENTIAL CERTIFICATE :
Certified that this is the correct copy of Rules and Regulation of